As an example of an Elder policy, the Security policy governs Elder expectation of staff in the area of security:
The Elder Security Policy requires that provisions are in place to protect people from various threats to their safety and the privacy of personal information (staff or congregation) in the possession of Harvest Bible Chapel. The issue of security and a plan for the protection of innocents has become a high priority in our time given the number of crimes committed on church properties around the country. It is the responsibility of the SST to lead the church in a way that fosters the security of every worshipper and ministry participant.
The Senior Staff will:
- Make sure the individual speaking in HBC service(s) has adequate physical protection and security, at HBC and elsewhere as needed,
- Make sure HBC staff and volunteers are reasonably safe from harm when travelling away from HBC facilities when representing the church,
- Make sure the work environment is safe for staff, pastors and volunteers (in accordance with their job function),
- Make sure all staff and volunteers whose positions relate to children undergo appropriate background checks and follow established safety guidelines
- Make sure trained security volunteers circulate through all children’s ministry areas on all campuses during weekend worship.
- Regarding matters of a criminal nature:
- Staff and volunteers of Harvest Bible Chapel are to be trained in the expectation that any criminal activity observed, overheard, or disclosed in a counseling context is to be reported immediately to the police.
- Under no circumstances will concern for a perpetrator outweigh our responsibility to protect innocent people from all forms of abuse.
- Make sure all staff and volunteers are taught/reminded to consider and use levels of safety, security or confidentiality as appropriate,
- Maintain and communicate procedures to reasonably limit vandalism, public disturbances, etc.
- Not allow the operation of HBC facilities in a manner deemed reasonably unsafe to participants.
- Protect personal data in HBC’s possession by making sure that the data:
- Is used for purposes it was intended,
- Accessible only by those who need access to it,
- Is stored using best practices for the type of data in question,
- Is not retained longer than needed,
- Is not shared with any third parties, unless required to fulfill the intended purpose,
- Is stored, transmitted and maintained in compliance with any laws or other organizational rules or agreements (e.g. insurance policies).
Additional examples of written Elder policies, include but are not limited to:
- Global Expectations Policy
- Moral Policy
- Financial Policy
- Compensation Policy
- Staff Policy
- Asset Protection Policy
- Communication Policy
- Congregational Care Policy